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PRESENTER GUIDELINES

 

Registration

As this conference is a self-supported event and presenters make up such a large percentage of the group, we do require all presenters  register and pay the conference registration fee. To ensure the accuracy of the conference program, all presenters must register by​ March 15. Any presenter/co-presenter not registered will not be listed on conference materials.

 

Presenter Versus Author

It is our policy to list only attending presenters on conference materials rather than contributing authors. If you wish to give credit to co-authors for their work, you may include a line in the abstract that says the work was done in collaboration with them.

 

Attending the Conference

Lilly Conferences are committed to creating events that build community among its participants. In order to accomplish this, it is expected that presenters participate in the whole conference, sharing with and learning from one another.

 

Cancellations

If at any point after the proposal is submitted, a presenter realizes that they will no longer be able to present, please let us know so that we can make appropriate programming decisions. If the presenter needs to cancel AFTER the program is assembled, again, please let us know as soon as possible so that we may offer the spot to proposals on the waitlist. As the session has already been reviewed, it can be deferred to a future Lilly event.

   

Name Badges Required

It is the tradition of Lilly Conferences to not include titles or roles on name badges, such as “Dr.” or “Presenter.” We certainly understand, value, and respect your achievements in scholarly work. That said, the practice of omitting such titles helps to facilitate building community among all attendees across the conference experience. Name badges are worn throughout the conference event and are necessary to access meals, refreshments, sessions, and the reception. 

 

At the conference registration desk you will receive your printed name badge, which is on a perforated sheet with the following parts:

 

  • Your name badge that slides into the provided neck wallet

  • 3 personalized raffle tickets (to be used in the displayed book giveaway)

  • and 3 networking cards you may exchange with other attendees should you want to follow up on a conversation, at a later time or date.

 

It is acceptable to bring additional business cards with you to the conference.

Room Set Up & Technology

 

20- & 40-Minute Concurrent Sessions
Rooms will be set up classroom style with room for 20-40 participants (depending on the room)

Each room will be provided with:

  • a projection screen

  • an LCD projector with HDMI cable

  • external speakers available upon request

  • a wireless internet connection

 

Important Note: You must bring your own laptop/tablet and an adapter if your laptop does not have an HDMI port. 

 

Roundtables

The Roundtable discussions begin immediately following breakfast. We will announce the title of each roundtable discussion and place the designated session letter at a specific table. Seat/move yourself to your assigned table. There will be 8-10 chairs per table. Additional seats may be moved to your table/area. 

 

Technology is not used during roundtable discussions as there are no projectors or electrical outlets accessible. Handouts, bibliographies, and references are welcomed.

Poster: You Are Going to Flip This Session!

Digital images of each poster will be displayed in the conference app prior to the start of the conference. The Poster Session will be held in a single space, and will function akin to an open house.  Small print outs of each poster will be on display. Presenters are assigned to specific tables, denoted by a tent sign showing the title of the poster and the name(s) of the presenters. Presenters are prepared to provide attendees with a brief overview of their work and to answer questions.

 

Preparing Your Presentation

 

Your primary audience members are college and university faculty and administrators. Plan to leave a few minutes for questions. The participants at the Lilly Conferences are excellent teachers and bring a lot of good ideas to the sessions!

40-Minute Concurrent Session

Lilly participants expect to be active participants in the discussion and not lectured to for the full length of the session. Think of yourself as a facilitator who not only presents content but guides applications and discussions about the topic at hand. PowerPoint use should be limited to convey key points and graphical or visual information. Lilly presentations are known for being interactive with active learning exercises. Be creative! A “mini-lecture” format with the use of at least one activity, a demonstration of your favorite teaching method, and/or discussion time is really important. Consider what activities will best support the accomplishment of the presentation objectives while allowing your colleagues to interact and to be engaged.

20-Minute Concurrent Session

The 20-minute sessions are brisk and information driven. Please plan your presentation to fit into the time allowed for the session as another session is scheduled immediately following yours. Practice to be sure your timing is accurate. Think of this type of session as a mini-lecture.  You are NOT expected to do active learning in these sessions, but it may be included if specifically relevant.

Roundtable Discussions

Your role for the 30-minute roundtable discussion is to facilitate a conversation around the topic you have proposed. You might start with a brief overview of the topic or issue and follow with a short summary of your interest or experience. As a discussion leader, plan to ask and receive focused questions that guide the discussion among all participants at your table. This is an opportunity for you and your colleagues to share ideas and thoughts related to a topic of common interest.

Session Outcomes

 

As you develop your presentation, refer to the learner-centered outcomes you submitted in your proposal. These outcomes are included in the digital abstracts on our website and within the mobile conference App.  At the end of the session, your colleagues should be able to refer to the session outcomes and assess if they have indeed been accomplished.

 

Concurrent Session Evaluations

 

Session evaluations are useful artifacts for our presenters. Not only does the feedback help our presenters grow, the comments help them refine their talking points for future presentations. Additionally, the summary statement of the collected assessment is valuable for promotion and tenure. Please make it a point to complete a session evaluation form for each session you attend.

 

Session Handouts

 

Participants will learn a great deal at this conference in a short period of time and handouts are a helpful way for individuals to reflect on what they have learned. We encourage presenters to upload a PDF of your session handout to your session listing in Sched. If you have difficulty, please email the handout to us and we will upload it on your behalf  -   registrar@lillyconferences.com

 

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